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Job Descriptions

Job Descriptions

The job descriptions herein are only general descriptions and are not as specific as those used to evaluate hiring an employee.

Administrative Assistant

The Administrative Assistant is responsible for the support and assistance of the respective Portfolio Managers. Must collect weekly, monthly, and annual reports and letters from community managers. Checks all reports, letters, and materials for accurate content. Aids in the preparation of letters, budgets, and financial materials. Supports the needs of the Compliance Department, and is responsible for report filing and office organization.

Position requirements include: high school diploma or equivalent (exceptions may be made), experience in administrative assistance, office support, or related field, experience with Microsoft Excel and Word Processing, experience with office equipment, strong organizational skills, strong inter-personal and communications skills, strong time-management skills, willingness to volunteer and assist in other administrative duties.

Assistant Community Manager

The Assistant Community Manger is responsible for the support and assistance of the Community Manger. Must present a professional image at all times as works closely with community residents, potential residents, and representatives from other companies. Prepares and maintains resident files and office files. Assists in the preparation and distribution of letters, memos, and weekly, monthly, and annual reports. Responsible for showing apartments to, and the screening of community applicants. Shares in the duties of rent collection, maintenance work-order system, and telephone answering. Assists Community Manager in legal proceedings, and the maintenance of rental level records. Must be able to assist in duties of the Community Manager when necessary. The Assistant Community Manager must represent the community in a professional, courteous, and knowledgeable manner, and must adhere to all policies and procedures as listed in the Allied Group, Inc. Policies and Procedures Handbook.

Position requirements include: high school diploma or equivalent (exceptions may be made), administrative experience, preferably in real estate or related field, Word Processing experience, and experience with other office equipment, strong organizational skills, strong inter-personal skills, ability to solve problems, strong time-management skills.

Community Manager

The Community Manager is responsible for the on-site management of the residential community, and all staff maintenance, including but not limited to: hiring, training supervising, and releasing. Must present a professional image at all times, as works closely with community residents, potential residents, and representatives from other companies. Initiate rent collection, show apartments to potential residents, and check application references, verify application paperwork, and complete rental agreements. Maintain all office and resident files and records, complete reports, and review statements. Must become familiar with all respective compliance requirements. Responsible for maintaining and reconciling community budget. Oversee and participate in the maintenance and upkeep of community grounds, amenities, and vacant apartment units. The Community Manager reports to the respective Portfolio Manager, and is responsible for submittal of all paperwork and reports the that Portfolio Manager in the ascribed and timely manner. The Community Manager must represent the community in a professional, courteous, and knowledgeable manner, and must adhere to all policies and procedures as listed in the Allied Group, Inc. Policies and Procedures Handbook.


Position requirements: high school diploma or equivalent (exceptions may be made), previous site management experience, general knowledge of accounting and administrative duties, strong organizational skills, strong inter-personal skills, ability to exercise strong self-control, skill at keeping accurate records, ability to solve problems, strong time-management skills, general knowledge of maintenance techniques and procedures, Word Processing experience, and experience with other office equipment, interest and enthusiasm for property management, must exhibit a professional image.

Groundskeeper

The Groundskeeper is responsible, under the authority of the Community Manager and Maintenance Supervisor, for the overall maintenance and care of the community grounds. Groundskeeper may be cross-trained to complete tasks otherwise reserved for maintenance-specific positions, and in that case will have an extended job description. Responsible for upkeep of property grounds, both internal and external, duties include but are not limited to: watering/irrigating, weed control, leaf control, garbage patrolling, pruning, flower upkeep, vacuuming, blowing, and pressure-washing. Physical demands may include: heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, walking, and carrying.

Position requirements: high school diploma (exceptions may be made), previous experience in groundskeeping, gardening, or related field, or willingness to learn, dependable, strong time-management skills, strong inter-personal skills, ability to solve problems.

Housekeeper

The Housekeeper is responsible, under the authority of the Community Manager and/or Maintenance Supervisor, for the overall maintenance and care of the community grounds. The overall purpose of this position is to ensure that these facilities remain clean and orderly at all times. Housekeeper may be cross-trained to complete some tasks otherwise ascribed for the positions of Groundskeeper, and or Maintenance Technician. Responsible for upkeep of property grounds, both internal and external, duties include but are not limited to: watering/irrigating, weed control, leaf control, garbage patrolling, pruning, flower upkeep, vacuuming, blowing, and pressure-washing. Physical demands may include: heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, walking, and carrying. Other duties include, but are not limited to: cleaning, mopping, vacuuming, dusting, and sweeping.

Position requirements: high school diploma or equivalent (exceptions may be made), previous housekeeping/janitorial experience, training, or willingness to learn, strong time-management skills, strong inter-personal skills, problem solving abilities.

Leasing Consultant

The Leasing Consultant is responsible for the support and assistance of the Community Manager and the Assistant Community Manager. Must present a professional image at all times, as works closely with community residents, potential residents, and representatives from other companies. Responsible for general administrative/clerical functions, file maintenance and preparation, and rent collection. Must show apartment units to potential residents, complete applicant screening, and answer telephone calls. Will organize work orders, and schedule visits and moving dates. The Leasing Consultant must represent the community in a professional, courteous, and knowledgeable manner, and must adhere to all policies and procedures as listed in the Allied Group, Inc. Policies and Procedures Handbook.

Position requirements: high school diploma or equivalent (exceptions may be made), previous leasing, sales, or administrative experience (preferably within the real estate industry), experience with Word Processor and other office equipment, strong organizational skills, strong time-management skills, ability to solve problems.

Maintenance Manger

The Maintenance Manager is responsible under the Community Manager for the overall maintenance of the community. Responsible for all maintenance staff, housekeeping, and grounds people. Responsible for completing and recording work orders from residents, restoring all vacant apartment units to rental condition, and regular community maintenance. Responsible for upkeep of property grounds, both internal and external, duties include but are not limited to: watering/irrigating, weed control, leaf control, garbage patrolling, pruning, flower upkeep, vacuuming, blowing, and pressure-washing. Physical demands may include: heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, walking, and carrying.

Position requirements: high school diploma or equivalent (exceptions may be made), previous full-time experience in maintenance management or related field, electrical technicians license (O7B), formal training in: carpentry, light plumbing work, light electrical work, painting, refurbishing and cleaning, air conditioning repair and maintenance, must score 75% or better on AGI maintenance exam, strong time-management skills, ability to solve problems, willingness to volunteer for outside duties, willingness to respond in case of disaster when off-duty.

Maintenance Technician Assistant

The Maintenance Technician Assistant is responsible under the Community Manager and Maintenance Manager for the overall maintenance of the community. Responsible for completing and recording work orders from residents, restoring all vacant apartment units to rental condition, and regular community maintenance. Responsible for upkeep of property grounds, both internal and external, duties include but are not limited to: watering/irrigating, weed control, leaf control, garbage patrolling, pruning, flower upkeep, vacuuming, blowing, and pressure-washing. Physical demands include, but are not limited to: heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, walking, and carrying.

Position requirements: high school diploma or equivalent (exceptions may be made), previous full-time experience in maintenance or related field, electrical technicians license (O7B), formal training in: carpentry, light plumbing work, light electrical work, painting, refurbishing and cleaning, air conditioning repair and maintenance, must score 75% or better on AGI maintenance exam, strong time-management skills, ability to solve problems, willingness to volunteer for outside duties, willingness to respond in case of disaster when off-duty.

Project Coordinator

Responsible, under the direction of the Portfolio Manager, for the overall performance of maintenance at sites assigned sites. Required to establish and implement preventative maintenance plans, inventory system plans, and supply order systems. Design appropriate vendor bid routines, prepare detailed bid-specs, perform appliance and other repairs, train staff to perform maintenance duties that would otherwise be contracted to outside sources. Physical demands include, but are not limited to: heavy lifting, bending, pushing, pulling, kneeling, stooping, climbing, balancing, walking, and carrying.

Position requirements: high school diploma or equivalent (exceptions may be made), previous full-time experience in maintenance management or related field, electrical technicians license (O7B), formal training in: carpentry, light plumbing work, light electrical work, painting, refurbishing and cleaning, air conditioning repair and maintenance, must score 75% or better on AGI maintenance exam, strong time-management skills, ability to solve problems, willingness to volunteer for outside duties, willingness to respond in case of disaster when off-duty.


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